Course Outline

Outlook 2007 - Level 2
You already know the basics about email, tasks and meetings. Now become a PowerUser and get organized so nothing falls through the cracks! Learn how to use the robust set of tools in Outlook that will enable you to manage, categorize and automate messages, tasks, meetings and calendars. You AND your boss will LOVE this class once you’ve discovered how Outlook can help you be even more supportive and efficient. 6 hours

Organizing Mail

  • Using Organize features
  • Directing email to folders
  • Color coding mail
  • Rules and alerts overview
  • Directing mail with rules
  • Modifying rules
  • Setting follow up flags
  • Creating search folders
  • Cleaning up mail messages
  • Archiving messages
  • Managing data files

Automating Mail Features

  • Creating a signature
  • Creating out of office reply
  • Creating and using templates
  • Automating creation of email
  • Customizing Outlook forms
  • Creating a custom form

Customizing Outlook

  • Customizing the Navigation Pane
  • Viewing items in Outlook
  • Using defined views
  • Customizing the views
  • Defining a new view
  • Filtering messages
  • Grouping messages
  • Using Categories to view information

Advanced Email Functions

  • Granting delegate permissions
  • Granting folder permissions
  • Opening another's inbox
  • Signing and sealing messages
  • Creating or changing email accounts
  • Setting preferences
  • Changing email defaults
  • Changing spelling defaults
  • Changing other defaults

Advanced Calendar Functions

  • Managing another's calendar
  • Giving permission on a calendar
  • Opening another's calendar
  • Printing calendars
  • Setting calendar options
  • Importing holidays in the calendar
  • Categorizing appointments

Managing Tasks

  • Displaying and opening tasks
  • Creating a task
  • Managing tasks
  • Organizing and prioritizing tasks
  • Creating an appointment from a task
  • Creating status reports from a task
  • Printing tasks

Managing Contacts

  • What is the Contact feature?
  • Creating contacts
  • Editing contacts
  • Importing and exporting contacts
  • Using vCards
  • Printing contacts

Journaling

  • What is Journaling?
  • Symbols used in the Journal
  • Automatically identify items for the Journal
  • Manually identify items for the Journal
  • Using Journal entries
  • Manipulating Journal entries
Prerequisites:  Outlook Level 1 or equivalent experience.

Revised 8/17/2011
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Computer Magic Training • 4030 Moorpark Avenue • Suite 108 • San Jose, California 95117 • 408-261-2600